FINANCE OFFICER

Job Summary

CARE is seeking a Finance Officer to support the successful management and implementation of the Regreening Africa II project. The Finance officer will be responsible for multitask responsibility on the project, including acting as the focal person for all financial issues related to the sub office, cash and treasury management, and Analysis of expenses. The position performs all banking activities for the sub office. He / She is to ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of travel advances (TERs), Payment Requests etc.

Job Details

SCOPE:

Employment Type: Contract - Full-Time 

Job Status: Nationals only.

Slots: 1

Location: Sokoto, Sokoto State.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Review all entries

• Control the accounting documents received by the accounting department: check that the codifications and documentation are made in accordance with the CARE Nigeria procedures and chart of accounts
• Proceed the request of the registration of the accounting documents (payment request, petty cash and the liquidation of advances) in the appropriate module of People Soft
• Pull the voucher (Make sure that all payment packages are complete and correct) and bring it to the Finance &Compliance Manager for review.
• Process payment requests within 72 hours of filing with the Accounting Department.
• Controlling advance payments and the Travel Expenses Report (TER) submitted to accounting.
• Perform a systematic check of outstanding advances before recording the recording of a project advance request.
• Monitor monthly the status of unliquidated advances.
• Actively participate in the work of the monthly and annual closing (Soft and hard close) in accordance with the action plan established annually
• Respond to SSC requests within 48 hours.
• Generally, respect and enforce CARE-Nigeria's financial and accounting policies and procedures.

Job Responsibility #2: Financial Support to Non- Finance staff

• Provide technical support (capacity building) to non- finance staff in financial management, internal control, and reporting.
• Provide support to the Operations unit on compliance with policies, procedure.
• Provide support to budget holder and project leads on expenditure monitoring and spending.
• Provide support to the grants officer( if applicable).
• Provide technical support to People & Culture on calculation of PIT,NSITF,NHF and other statutory deductions.
• Act as STATE focal person on finance related matters.

Job Responsibility #3: Archiving and Auditing

• Check that the accounting documents and the supports have the required signatures, before filing
• Classify the day-to-day accounting documents in the timetables provided for this purpose
• Ensure proper archiving of accounting documents
• Regulate access to archived records
• Assist in the monitoring and liquidation of various advances (projects, CARE staff, suppliers)
• Assist in the liquidation of items in bank reconciliation (unpaid vouchers)
• Analyze problems arising in the accounting process, and make suggestions for improvement to the supervisor
• Carry out monthly and unannounced petty cash checks
• Actively participate in the preparation and conduct of accounting audits
• Ensure implementation of audit recommendations

Job Responsibility #4: Ensure timely preparation of month end and other reports

• Support in the month end closing process.
• Prepare ex-staff quit claims.
• Review all documents before payment.
• Act as the WARMU focal person in all finance related issues.
• Prepare and update staff pensions fund monthly and ensure payment made promptly.
• Support the FINANCE COORDINATOR in responding to audit queries. 
• Prepare donor financial report

Job Responsibility #5: Participate in the internal control and review of the Country office books and accounts

• Prepare monthly sub ledgers for balance sheet account and prepare appropriate correction.
• Review Travel Expense Reports (TERs) of staff
• Review requisitions where appropriate
• Reconcile and regularize the transit account
• Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions’ funds
• Reconcile Tax and pensions accounts and initiate the necessary adjustment. 
• Monitor official receipt booklets
• Prepare the provision for severance benefits and other benefits payments (including international staff payments)
• Ensure periodic control and documentation of the petty cash
• Assist Logistics Officer to reconcile the country office Inventories with the asset account
• Assist in the preparation of Country Office budgets

Other Responsibilities:

• Support other activities as assigned
• Contribute to CARE’s resource mobilization efforts 

Requirements

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required

• University degree in Accounting or Finance Management OR a combination of education and work experience.   
• 3 years progressively responsible experience in accounting, financial management of INGO and/or directly related area.
• Excellent Analytical skill 
• Good written and oral communication skills
• Good knowledge of accounting practice, policies and procedures   
• Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software)

Competencies:

• Approachability                               
• Building Effective Teams
• People centered
• Integrity and Trust
• Drive for Results
• Comfort around Higher management.
• Business Acumen
• Negotiating
• Organizational Agility

NOTE:

• Only shortlisted applicants will be contacted.
• CARE is an Equal Opportunity Employer. CARE considers all applicants on the basis of merit without prejudice to race, sexual orientation, religion, disability, age, colour, national origin, marital status, or veteran status.
• There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job seekers. Please note that CARE will not request for any monetary payments from applicants at any stage of the recruitment process.

Qualified Women and Persons with disabilities are strongly encouraged to apply.

About Company

CARE

https://www.carenigeria.org/

CARE is a global humanitarian and development leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE vision is to seek a world of hope, tolerance and social justice, where poverty has been overcome and all people live with dignity and security. Our Mission is to work around the globe to save lives, defeat poverty and achieve social justice. We put women and girls in the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. We are strongly inspired and guided by our Core Values of Transformation, Integrity, Excellence, Diversity and Equality. CARE Nigeria was established in Nigeria in April 2017 and has been predominantly operating in the conflict affected Northeast, and in the Northwest. CARE aims to support vulnerable people who are affected by conflict, natural disasters and poverty across four key programming areas: Food and Nutrition Security and Livelihoods, Sexual Reproductive Health and Rights, a Life Free from Violence (Gender-based Violence Prevention and Response) and Women’s Economic Empowerment through its Flagship ‘Village Savings and Loans Association (VSLA) approach. Our Commitment to Nigeria people goes beyond our current humanitarian work to exploring and initiating longer-term development programs that address underlying causes of poverty and vulnerability in Nigeria. In collaboration with other stakeholders, we will initiate and support equitable and sustainable development interventions by enabling the underprivileged to realize their potential, exercise their right and strengthen linkages with broader society.